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Why Prioritizing Tasks Can Lead to Success

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Why Prioritizing Tasks Can Lead to Success

We often have a lot of things that we would like to do – some short term and some part of our long term goals. There are only so many hours in the day. Knowing how to dedicate those hours to goals that actually matter is very important to achieve success.

Everyone has the same hours given to them in a day and how we spend those hours defines what we are going to achieve. You see many people working non-stop yet some of them succeed while others don’t. What do you think sets these people apart?

The people who are crushing it have realized the importance of prioritizing the tasks they dedicate their time to. The importance of time management is something that when learned will help you achieve wonders. 

“Think of your priorities, not in terms of what activities you do, but when you do them. Timing is everything.”

-Dan Millman

To achieve what you want, it is really important to learn how to prioritize – there will always be a plethora of things you want to do but they will never all be at the same level in the priority chart. You need to learn to teach yourself to decide on what is important and stick to doing that.

Why Prioritizing Tasks Can Lead to Success

Under the guise to achieving success and doing as much as we can, we’ve all had that feeling where we’re working at an incredible pace and intensity. Even after that, we see ourselves making very little progress. 

The reason it feels like our progress is low or we are making no progress at all is because it is exactly that. The notion that we can possibly be doing a million things back-to-back and still be effective is preposterous, to say the least.

People often mistake being busy with being productive. When you keep all your tasks at the same level of priority, it is easy to be sucked down the path of being busy rather than being productive. Busy without productivity is one of the major reasons for failure. It is sad because you won’t know that the issue is you, the feeling of doing a lot and still failing is enough to demotivate you into doing nothing.

It is Important to Remember That We Have Constraints

Why Prioritizing Tasks Can Lead to Success

You need not be doing the most to succeed, you need to be doing the things that you need to succeed. Individuals and businesses alike need to prioritize their focus. As individuals or as growing businesses we have constraints in terms of resources and time. 

None of these things come in abundance so we need to be highly vigilant when doling out our time and resources to certain tasks.

It is highly important for a person or business to spend their time on the most important areas that can drive success.

“In all planning, you make a list and you set priorities.”

-Alan Lakein

To work our best and to make the most with the constraints we need to take into account, it is important to not take up unnecessary work. This applies to professionals heavily. When you are working with others, it can be difficult to say ‘no’ to extra work that keeps coming your way but you need to understand that it is not rude or unprofessional to say ‘no’ time to time when you have your own important tasks you would rather be doing.

We somehow grow up with the notion that we need to fill our plates as high as we can – that might come with attending weddings and buffets and trying to make the most of the spread. It doesn’t work in the professional sense though, all it will do is overwhelm you. Do not take on more work than you can manage to do. 

“You have to decide what your highest priorities are and have the courage – pleasantly, smilingly, non-apologetically – to say ‘no’ to other things. And the way you do that is by having a bigger ‘yes’ burning inside. The enemy of the ‘best’ is often the ‘good’.”

-Stephen Covey

Otherwise what happens is that all the unnecessary tasks keep us from doing the work that we are actually supposed to do. It also stems from our inability and hesitance to say ‘No.’ Most people have a hard time saying ‘no’ to requests, if you are one of them, then you better start asserting yourself and start turning down requests that take away from your productivity. If you start doing extra work for everyone else, you will never be able to get the free time you need to enjoy your life or take care of your priorities or to take care of yourself. No matter how busy you are, you need to find time for self-care.

How Does Prioritizing Your Tasks Work

Why Prioritizing Tasks Can Lead to Success

Like we have already established, it is really important to know what tasks need to be done when. You can use any indicators that make the most sense to you when setting priorities. My process includes dividing all the tasks into high-priority, priority, and low-priority. You can also call them must-do, should-do, would-like-to-do – whatever clicks with you. Give them a number, or assign a letter or color to make it simpler for you to consult the list.

Suppose,

A is high-priority,

B is priority,

C is low-priority,

now write down the letters next to the tasks; now you know which ones to do first. This also helps isolate the tasks to further organize your tasks in a workable fashion.

One thing to keep in mind is to not add more than 2-3 tasks in the high-priority section. Chances are that the high-priority tasks are the most stressful ones and there is only so much stress we can handle in a day. If all your tasks for the day fall in that section then you are most probably setting yourself up for failure.

“When you have too many top priorities, you effectively have no top priorities.”

-Stephen Covey

Also, try to get the MITs (Most Important Tasks) out of your way first. Many people just try to handle various activities as per their instinct or according to whatever they are in the mood for and end up never doing the important things. Later, they might blame it on ‘not having enough time’, which obviously is untrue.  

It can be tempting to do all the smaller tasks first so that you have more completed tasks on your list. While it might seem like a good idea and might make you feel that that will make you feel accomplished and push you toward working more, it is rarely what will happen. The reality is that your mind will be tired doing a myriad of mundane tasks and by the time you reach the important and heavy work for the day, your mind will not be at the sharpest causing you to procrastinate.

“Things which matter most must never be at the mercy of things which matter least.”

-Johann Wolfgang von Goethe

For example, imagine that you are required to submit a report by tomorrow evening. But you have a few personal activities that are pending, including watching a movie, a send-off party, and visiting your friend who is in the hospital. 

Now, if you give priority to your personal activities, then your report might not be ready by evening the next day. This can lead to various complications on the professional front while not tending to your personal work might do the same to your personal life. To avoid this, you have to arrange the activities as per their importance to you. 

Here are the tasks you have –

  • Complete the report
  • Watch a movie
  • Attend the send-off party
  • Visit your friend in the hospital

Tasks like watching a movie can be done any other day so it has the least importance in the bunch. Next, visiting a friend who is at the hospital may be necessary. But again, since you can visit them on any of the upcoming days depending on how serious they are and how long they are going to be in the hospital, you can postpone it. If this friend is close to you, then it will be a priority. See that this particular task has a lot more branches to consider to make a decision than a simple root cause.

Next, the send-off party that is scheduled today can be one of your priorities since you won’t be able to attend it on any other day. And lastly, the report will come at the top of the priority list since it is related to your work.

“In all planning, you make a list and you set priorities.”

-Alan Lakein

Now that you have identified the priority of the activities, the only thing left to do is to follow them. So, start doing your project today and check-in at the party later in the night for a few hours if you can’t put it off. Tomorrow, you can continue with the project and finish it off. 

Then, you can visit your friend in the hospital after you submit your report. Most hospitals will have visiting hours so that is another thing you have to take into account. If the hours are in the evening, you can drop by before you go to the party. 

You can then finish the day by watching a movie late at night. And by following this tactic, you will never make an excuse for ‘not having enough time’ when required to do something within a time limit. That being said, managing all the things in quick successions takes a lot of determination, self-restraint, and a sense of commitment and accountability

This becomes easier over time. If you are new to the game, you might have to let go of the party altogether along with the movie because the report and a friend bound to the hospital will take precedence.

Final Thoughts

Without priorities, the tasks we have lose their luster. For us to do our best and keep working toward our goal, we need to identify the tasks that require most of our attention. Because without knowing what tasks will help us achieve our long-term goals and dreams, it becomes easy to be sucked into doing a lot of unrelated tasks daily without making an actual impact. Prioritizing tasks makes sure that you do not stray from the path of achieving success.

Mindfulness

Why Do Animals Make Better Friends Than Humans?

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Animals are the pure, raw souls that need little to be genuinely happy. In a world continually chasing after materialistic bliss and happiness, your furry friends find fulfillment in a bit of touch, a bit of affection, and a dollop of kindness. 

There are no layers or hidden agendas, it’s just a beautiful bond of simplicity, or as popularly known as love. Somehow, for this generation, the meaning of the word love has been lost in translation. We are always after something, something better, something newer. 

Our fast-paced approach has derailed basic human emotions and its purity. Friendships for many people is less of a bond, and more of an unsigned “give and take” policy. However, if you look into your dog’s crystal-clear eyes, nothing but love and deep affection reflect back. 

pets

That’s the beauty of building relations with animals; they want nothing but some warmth and your time. It’s a sense of fulfillment that makes you believe that being you is enough, along with an odd satisfying sense of acceptance when your four-legged buddy comes running up like there is no tomorrow.

Like a true friend, they listen to you and give you comfort in the most unprecedented ways. We may not share the same language, but some words can be understood even when unspoken. 

We all look for hope and belief to be alive. Sometimes, it just needs a kind pair of eyes to stare at you with honest attention, without any judgment, to find that hope. I also believe honesty is a magically powerful language found in abundance in our furry friends.

But this is not only about pets; all animals in this world have something profound to offer. Their sense of affection, love, and gratitude is like a lighthouse in a deep dark sea. 

All around the globe, you can find various instances of animals and their bonds with fellow humans developing in unimaginable ways, simply because of their beautiful, unspoiled souls. They are more precious than us, I think, by being able to portray love in the most natural and pure way. 

If you have found it, always hold on to this feeling, because it is fulfilling and heart-touching to witness true love in their eyes, and eyes are thought to be the window of souls. At the end of the day, we are lucky to share this world with them, because they truly teach us how to be loved in this crazy, big world. 

So try to do your part to save them and provide for them, because your act of kindness can go a long way!

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Mindfulness

The Impact of Deep Melody

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Music is a form of art that has the power to touch your soul. Through this universal language, countless emotions have been depicted over the ages. The human mind grasps music differently under different circumstances. Even the same tune can be interpreted variedly from person to person. 

From Beethoven to Bach, Mozart to Yo Yo Ma, Einaudi to Mischka, the depth of soulful music is beyond the power of perception. The music created by these artists resonates deep within our souls through every note, every beat. 

If you close your eyes and listen to Yo Yo Ma’s rendition of the Prelude, irrespective of your mood, you will get absorbed into a moment of tranquil hard to describe in words. Or take, for example, Einaudi’s composition called “Waterways,” the sense of a pristine aura that lasts long after he finishes the piece, is simply beautiful.

Every note, chord, and tune affects your brain in a way you can’t even imagine. So here, we will try to explore some of the powers of music and the impacts of deep melodies.

Memory 

Since the 20th century numerous studies have been conducted to research the power of music over memory functioning of the human brain. Certain music can take your mind back decades in an instant. 

In a study conducted with dementia patients, it was found that music improves general well being, mood, orientation, and episodic memory recalls. It was shown to have an overall positive effect on life.

Stress Relief

Music can lower the cortisol levels in your body and can alleviate the symptoms of stress. 

According to the American Psychological Society, “In a trial conducted by University of Alberta, with 42 children aged between 3-11, it was found that while getting an IV inserted, patients who listened to relaxing music reported significantly less pain, and some demonstrated significantly less distress, compared with patients who did not listen to music.”

Alleviation of Pain 

Martin Luther King had famously said, “My heart, which is so full to overflowing, has often been solaced and refreshed by music when sick and weary.”

This statement, in fact, is quite true to an extent, as researchers now believe that listening to music triggers the release of opioids in our body. The same chemical comes into action when the body is in pain, acting as a natural antidote.  

Seizures

Christine Charyton, of the Ohio State University Wexner Medical Center, said that “Persons with epilepsy synchronize before a seizure. By listening to music, many patients reported that they felt relaxed.” 

Concluding Words

Music has the power to heal. It reaches the deepest corners of our soul and affects us in unprecedented ways. However, the depth of melody is without any boundaries of prefixed notes and scales. It is an eternal journey of understanding and perception beyond our senses.

“Music… will help dissolve your perplexities and purify your character and sensibilities, and in time of care and sorrow, will keep a fountain of joy alive in you.” ― Dietrich Bonhoeffer

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Health

4 Benefits of Doing Yoga Regularly

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Yoga is an excellent place to start a healthy lifestyle if your life has been quite a bit sedentary for some time. Even with health conditions like arthritis or osteoporosis, you can safely practice Yoga. With multiple types and forms of Yoga to choose from, you have the freedom to practice whatever suits you. Regular Yoga can help you become more robust and flexible by making it easier for you to do other exercises like dancing, walking, or swimming.

Moreover, it is also a great way to stay energetic and flexible. Your general alertness increases, and there is also a profound positive impact on mental health with Yoga. 

With regular practice, you will gradually notice overall well-being and a deep sense of inner peace. Yoga frees you of all the worry, stress, anxiety that bogs you down and lets you proceed towards a more holistic and spiritually fulfilling self-development.

Let’s take a look at four of the obvious benefits that come from practicing Yoga.

Cardiovascular

  • Improves poor blood circulation
  • Reduces high blood pressure
  • Reduces oxidative stress
  • Reduces body-wide inflammation, contributing to healthier hearts

Orthopedic

  • Improves mobility in people with lower back pain
  • Reduces risk for injury
  • Allows better coping with arthritis
  • Can slow down the advent of osteoporosis
  • Improves the condition of people with limited mobility

Stress-Anxiety-Depression

  • Reduces headaches
  • Helps you to have better control over tension or stress
  • Reduces anxiety levels and depression
  • Can help you get better sleep, improves insomnia
  • Relaxes your body
  • Increases overall mental and physical stability

Lung

  • Improves breathing patterns
  • Increases lung capacity
  • Improves lung output and pulse rates
  • Helps people with asthma, to control definitive symptoms

Final Comments

Yoga is an excellent way to heal your body, both physically and mentally. It allows you to have the perfect blend of de-stressing and exercise in a simple yet effective way.

A healthy body makes a healthy mind. Regular Yoga can help you achieve health and fitness. Moreover, daily practice brings in more discipline to your everyday life. Especially during these testing times of the COVID-19 pandemic, when we are all trapped in our homes, a regular fitness regime that is easy to follow is especially necessary.

The best part is that Yoga is trendy, and you can always find guidelines for the correct postures. With many materials and videos available online, you can start your fulfilling Yoga journey any moment you wish. So what’s stopping you today?

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