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Why Prioritizing Tasks Can Lead to Success

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Why Prioritizing Tasks Can Lead to Success

We often have a lot of things that we would like to do – some short term and some part of our long term goals. There are only so many hours in the day. Knowing how to dedicate those hours to goals that actually matter is very important to achieve success.

Everyone has the same hours given to them in a day and how we spend those hours defines what we are going to achieve. You see many people working non-stop yet some of them succeed while others don’t. What do you think sets these people apart?

The people who are crushing it have realized the importance of prioritizing the tasks they dedicate their time to. The importance of time management is something that when learned will help you achieve wonders. 

“Think of your priorities, not in terms of what activities you do, but when you do them. Timing is everything.”

-Dan Millman

To achieve what you want, it is really important to learn how to prioritize – there will always be a plethora of things you want to do but they will never all be at the same level in the priority chart. You need to learn to teach yourself to decide on what is important and stick to doing that.

Why Prioritizing Tasks Can Lead to Success

Under the guise to achieving success and doing as much as we can, we’ve all had that feeling where we’re working at an incredible pace and intensity. Even after that, we see ourselves making very little progress. 

The reason it feels like our progress is low or we are making no progress at all is because it is exactly that. The notion that we can possibly be doing a million things back-to-back and still be effective is preposterous, to say the least.

People often mistake being busy with being productive. When you keep all your tasks at the same level of priority, it is easy to be sucked down the path of being busy rather than being productive. Busy without productivity is one of the major reasons for failure. It is sad because you won’t know that the issue is you, the feeling of doing a lot and still failing is enough to demotivate you into doing nothing.

It is Important to Remember That We Have Constraints

Why Prioritizing Tasks Can Lead to Success

You need not be doing the most to succeed, you need to be doing the things that you need to succeed. Individuals and businesses alike need to prioritize their focus. As individuals or as growing businesses we have constraints in terms of resources and time. 

None of these things come in abundance so we need to be highly vigilant when doling out our time and resources to certain tasks.

It is highly important for a person or business to spend their time on the most important areas that can drive success.

“In all planning, you make a list and you set priorities.”

-Alan Lakein

To work our best and to make the most with the constraints we need to take into account, it is important to not take up unnecessary work. This applies to professionals heavily. When you are working with others, it can be difficult to say ‘no’ to extra work that keeps coming your way but you need to understand that it is not rude or unprofessional to say ‘no’ time to time when you have your own important tasks you would rather be doing.

We somehow grow up with the notion that we need to fill our plates as high as we can – that might come with attending weddings and buffets and trying to make the most of the spread. It doesn’t work in the professional sense though, all it will do is overwhelm you. Do not take on more work than you can manage to do. 

“You have to decide what your highest priorities are and have the courage – pleasantly, smilingly, non-apologetically – to say ‘no’ to other things. And the way you do that is by having a bigger ‘yes’ burning inside. The enemy of the ‘best’ is often the ‘good’.”

-Stephen Covey

Otherwise what happens is that all the unnecessary tasks keep us from doing the work that we are actually supposed to do. It also stems from our inability and hesitance to say ‘No.’ Most people have a hard time saying ‘no’ to requests, if you are one of them, then you better start asserting yourself and start turning down requests that take away from your productivity. If you start doing extra work for everyone else, you will never be able to get the free time you need to enjoy your life or take care of your priorities or to take care of yourself. No matter how busy you are, you need to find time for self-care.

How Does Prioritizing Your Tasks Work

Why Prioritizing Tasks Can Lead to Success

Like we have already established, it is really important to know what tasks need to be done when. You can use any indicators that make the most sense to you when setting priorities. My process includes dividing all the tasks into high-priority, priority, and low-priority. You can also call them must-do, should-do, would-like-to-do – whatever clicks with you. Give them a number, or assign a letter or color to make it simpler for you to consult the list.

Suppose,

A is high-priority,

B is priority,

C is low-priority,

now write down the letters next to the tasks; now you know which ones to do first. This also helps isolate the tasks to further organize your tasks in a workable fashion.

One thing to keep in mind is to not add more than 2-3 tasks in the high-priority section. Chances are that the high-priority tasks are the most stressful ones and there is only so much stress we can handle in a day. If all your tasks for the day fall in that section then you are most probably setting yourself up for failure.

“When you have too many top priorities, you effectively have no top priorities.”

-Stephen Covey

Also, try to get the MITs (Most Important Tasks) out of your way first. Many people just try to handle various activities as per their instinct or according to whatever they are in the mood for and end up never doing the important things. Later, they might blame it on ‘not having enough time’, which obviously is untrue.  

It can be tempting to do all the smaller tasks first so that you have more completed tasks on your list. While it might seem like a good idea and might make you feel that that will make you feel accomplished and push you toward working more, it is rarely what will happen. The reality is that your mind will be tired doing a myriad of mundane tasks and by the time you reach the important and heavy work for the day, your mind will not be at the sharpest causing you to procrastinate.

“Things which matter most must never be at the mercy of things which matter least.”

-Johann Wolfgang von Goethe

For example, imagine that you are required to submit a report by tomorrow evening. But you have a few personal activities that are pending, including watching a movie, a send-off party, and visiting your friend who is in the hospital. 

Now, if you give priority to your personal activities, then your report might not be ready by evening the next day. This can lead to various complications on the professional front while not tending to your personal work might do the same to your personal life. To avoid this, you have to arrange the activities as per their importance to you. 

Here are the tasks you have –

  • Complete the report
  • Watch a movie
  • Attend the send-off party
  • Visit your friend in the hospital

Tasks like watching a movie can be done any other day so it has the least importance in the bunch. Next, visiting a friend who is at the hospital may be necessary. But again, since you can visit them on any of the upcoming days depending on how serious they are and how long they are going to be in the hospital, you can postpone it. If this friend is close to you, then it will be a priority. See that this particular task has a lot more branches to consider to make a decision than a simple root cause.

Next, the send-off party that is scheduled today can be one of your priorities since you won’t be able to attend it on any other day. And lastly, the report will come at the top of the priority list since it is related to your work.

“In all planning, you make a list and you set priorities.”

-Alan Lakein

Now that you have identified the priority of the activities, the only thing left to do is to follow them. So, start doing your project today and check-in at the party later in the night for a few hours if you can’t put it off. Tomorrow, you can continue with the project and finish it off. 

Then, you can visit your friend in the hospital after you submit your report. Most hospitals will have visiting hours so that is another thing you have to take into account. If the hours are in the evening, you can drop by before you go to the party. 

You can then finish the day by watching a movie late at night. And by following this tactic, you will never make an excuse for ‘not having enough time’ when required to do something within a time limit. That being said, managing all the things in quick successions takes a lot of determination, self-restraint, and a sense of commitment and accountability

This becomes easier over time. If you are new to the game, you might have to let go of the party altogether along with the movie because the report and a friend bound to the hospital will take precedence.

Final Thoughts

Without priorities, the tasks we have lose their luster. For us to do our best and keep working toward our goal, we need to identify the tasks that require most of our attention. Because without knowing what tasks will help us achieve our long-term goals and dreams, it becomes easy to be sucked into doing a lot of unrelated tasks daily without making an actual impact. Prioritizing tasks makes sure that you do not stray from the path of achieving success.

Productivity

Ways to set up a Home Office

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home business

Day 1: ‘I am feeling lethargic today, maybe I’ll take rest for a while and resume after a few hours’

Day 2: ‘Don’t feel like working today’

Day 3:  ‘Work from home is not productive at all! It was better when we could function in office’

Have you been experiencing this for the last few months? 

Work from home can get boring and unproductive real quick and with changing times, this could be something companies resort to permanently.

So what’s the solution to not lose your work drive and keep working to your contentment?

Why not change your home workspace into a professional setting that gives you somewhat similar vibes as your in-office environment!

Wondering how?

Well, read on! 

To transform a small part of your house can be tedious but if the thought of strategically, can complement it well enough.

First things first – visualize how office spaces are built, most importantly the area where you used to sit in for hours and hours.

Got an idea? Now all you have to do is structure that into a smaller carpet area.

Decide on a location thereafter – where in the house do you want to set up your office. Make sure to be very particular when considering this because this has a major role in determining work focus and concentration. A corner, an entire room or just dividing the room into workspace and home is all to you and your comfort.

Usually, it is recommended to be in a remote area (like away from the kitchen) so to block any unnecessary noise.

Another thing to be cautious about is the amount of light that your chosen location has. With no proper lighting, the strain will increase and you might find it difficult to keep going.

What do companies do after building the space? 

They settle on what furniture and equipment will be required to commence the activity.

Similarly, select your desk and chair wisely. You will want to need a chair that isn’t too hard nor is it too soft.

Too hard could make your back hurt and too soft can cause you to sit in a wrong position that’ll ultimately result in a backache. Ideally, a rolling chair is recommended because it’ll give you movement and comfort at the same time.

Coming to the size of your desk, it depends on if you want a longer one or a short desk would suffice. However, make sure that the workplace doesn’t look and feel too clustered because then your efficiency is what can be affected. Along with the size of the desk, it’s shaping also is equally significant. L-shaped, T-shaped or U-shaped or any other shape, that will look chic and be the perfect match to your location – judge appropriately.

While you are at it, keep in mind to place your desk in front of some view that will soothe your eyes. A pleasant scenery to look at acts as a relaxing tool for the mind and the eyes, giving you the refreshment you need during the job hours.

Have you noticed how your in-office cabin looked hassle-free and clean? That’s what exactly you want in your home office too, trust me. Wires tangled and plug loosely attached will definitely distract you and come in the way of smooth operation. So to avoid this, make sure you’ve proper connection and sockets for keeping your wires and plugs out of the way.

Moving continuously to fetch files and other important things can turn out to be time-wasting. To not lose out on productivity, you could have cabinets and drawers made around your desk or within the same area as is your workspace.

The office is not about just desk-work. There are visits and meetings and conferences too. Therefore, having an area dedicated to client meetings is necessary. Though if you feel that this is something that can be done without, it’s entirely your call.

Sitting in one place for about 8-9 hours every day can be monotonous. What can be worse is when the same to you sit in is bland and plain – just like a hospital ward. I am sure you don’t like that and certainly wouldn’t want your workplace to emulate the same!

Hence, decorate and paint!

Make your room look green to calm you or fill it with colors to keep you fresh, bright, and awake the entire day. If you didn’t know, colors very much influence your emotions.

Like I had mentioned before, changing interiors can be tedious but if strategically done, it can complement your home well enough. Considering that, you could design and decorate your home office according to your house and it’s color combinations. This will not only not erupt your interior but also make you feel safe and congenial making it easier for you to work.

In the end, whatever you read or see, go by what you feel is right and appropriate for your house and your surroundings. Do not place anything that isn’t required or is unnecessary and just keeps adding up your budget.

In an attempt to make your home office beautiful and classy, remember to not walk off the money line. Setting a workplace at home can be expensive but if done well within the monetary limit, you are sure to get elegant and reasonable decor.

What?

Are you still reading? 

Go!  It’s time you start planning because you never know when offices might open up and you may be required to step out of your lazy workdays.

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Habits

How Reading can impact your Day to Day Life?

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book read

Reading is a healthy habit, which, if practiced daily, can change your entire life around. Do you want to know why? Through Reading, one can not only gain knowledge but also stay acquainted with the outside as well as the inside world. The best thing about reading daily is to have an isolated place for yourself in your mind, where you can run off to. Most people don’t have the patience or intention to read, and that too, daily. Though this is a habit that takes time to settle in but trust me, once it does, you would never regret it. So, here is a list of reasons why you should read daily?

Why should you read daily?

  • To gain knowledge

Once you start reading daily, and by Reading, it can be anything – you can read few pages of a novel, or a magazine, or newspaper, or even poetry – you would notice within weeks how much your knowledge regarding the outer world has improved. Through Reading, one can have clear information regarding the current affairs, and hence, stay updated.

  • To improve your vocabulary

Through Reading, you can definitely learn new words and hence, improve your vocabulary. Most people make it a habit to learn a new word from the dictionary every day, but if you read daily, you are bound to get new words and make a list of them on a notebook with their meanings, which is definitely going to be helpful for you.

  • To have a make-believe world

The most beautiful consequence of Reading is having one’s own imaginary world, where one can live a life full of magic. This is the extraordinary superpower one acquires while reading. In this busy daily life of ours, we all look for a secluded place where we can feel the essence of peace. Reading can fly you off to the imaginary land of sunflowers, daisies, and cats who can indeed talk.

  • To become more attentive

Most people lack patience nowadays. Being impatient and restless has become a severe problem in today’s world. Here, Reading can help you calm your mind and improve your observation skills. It works like meditation. In no time, you would find your mind focusing on details and becoming more attentive to events, which used to go unnoticed.

  • To reduce stress

Reading is similar to meditation, and hence, it definitely helps to reduce your stress. Books always have a calming effect on one’s mind. It takes you away from daily problems and stressful situations and helps your mind to gain stability. Not only it helps in reducing stress, but it also helps to decrease the anxiety levels of a person. 

Everyone should make reading a daily habit. One should switch off the mobile phones, turn off the television and take some time out to read. It works wonders on one’s day-to-day life and changes one person’s entire personality. Though it can be hard at first, with time, you would cherish the moments alone, reading in a corner while your mind is flying off to Narnia.

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Productivity

The Pressure of this Epidemic: Should we take it Slow or Get your Productivity Game on

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The race has begun, the race of life doesn’t stop even during quarantine or lockdown. It still continues when an epidemic is on the loose. Students all across were expected to continue working, office resumed productivity, and homemakers had it worse as their routine doubled. 

Opening social media, flooded with images, videos and posts of people baking, drawing, learning a new instrumentlearning new wilderness survival skills and working out, seems to be filled with energy. You look and you browse and you want to be filled with those emotions as those celebrities, friends, or influencers who seem to have figured a way to keep pushing through this pandemic. You imagine and daydream about a banana bread recipe you should try or that hype around the Dalgona coffee. You feel a sense of distance and anxiety, a fear of missing out. So you try, you try to push yourself, install tik-tok, and practice a common dance routine, decide to post it to establish that you are doing something too, you aren’t just lying around. There is this common unquestioned idea that when you are free and have time on your hand you should continue working, never waste time by just sitting down, or watching a show relaxing. This notion has been instilled and we as individuals are conditioned to feel that if you aren’t doing anything in your free time you are wasting time, not getting ahead in the horse race of this world. But, in lockdown and the current situation is tiring to comprehend. A state of panic and anxiety of the future, the fear of the virus and the death tools, fear of the contention of the world around. In all this, you feel obligated to be motivated and productive. To show that you have some value attributed to yourself even during a lockdown. 

Productivity is often measured by documenting and showcases it to other people. In this day and age where social media has taken over our lives, where everyone posts their lives online to show what they are up to. It helps take your mind off things, keeps you engaged. Not everyone needs to cope with the pandemic the same way, the hustle has been romanticized by capitalist society. Where one has to keep on their toes. So many of us have received links, or advertisements to push us into starting something new. Not many people talk about how it is okay to just not do anything and take it slow. Not realizing that the conventional definition of being busy doesn’t necessarily have to be productive in nature. Our time has become monetized, every passing minute one has to do something, 

When one is taking it slow and not pushing themselves into burning out they too are being productive. This can be said because they are introspective and reflecting upon themselves. Working towards rebuilding by taking it slow, relaxing as the times are tough. Lockdowns make one feel trapped as you have no social contact. One starts to feel the need for validation and added value to themselves. This is obtained by documenting and showing their productivity on social media. The competition to show how busy you are and how you have coped with this pandemic, but in reality, many are struggling. There has been an increase in problems like insomnia, backaches, headaches, feeling nauseated, and eventually leading to burnout. With the increasing fear and uncertainty about our future, there needs to be a period to pause and retrospect. It is completely acceptable to take your time off, as that too is a form of productivity for yourself. The idea that physical work attributes to your productivity levels is a notion that makes one forget about themselves. Taking care of yourself and taking the time off thinking and just take it one day at a time. The pandemic has led to work from home bases for both students and working individuals. Hence with the effect of the pandemic and the working situation, this pressure to be productive is an added factor for them to feel demotivated and isolated further. Apart from that parents and homemakers, have been burning out and need a means to just relax and have time off for themselves away from societal pressure. 

Final Thoughts 

Social media is a great tool to feel connected to this pandemic, but with this, it also brings in the pressure of being at the same level as everyone. One starts to feel “if they can do it so can I”. The energy and exertion both mentally and physically are draining, the constant juggle, and trying to draw a line with your various social groups sitting from home. The pandemic adds extra responsibility, in terms of taking care of your family, friends neighbors thinking about your work, and how to run your home. That is why with these added pressures you can decide for yourself what works best for you, being productive by following daily trends help you relax and cope with the situation then that is great. On the contrary, if you feel drained and are feeling extinguished from the pressure, then it is best to take it slow, relax as thinking, and working on yourself is a form of work too.

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