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Productivity

You Don’t Need To Be Busy To Be Productive

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be productive not busy

Busy and productive are not synonyms. When you realize this, you start prioritizing your work. You could be working all day and get nothing productive done while you can be busy for an hour and achieve more.

Productivity is also a state of mind; a calm mind will help you achieve more than a stressed mind. As important it is to keep working, it is also important to pause and think about what is necessary at that moment.

Is working continuously with a tired brain important than switching tasks? Is working on one thing till it is completed more sensible than doing it in chunks? Is rushing from task-to-task smart work, or is taking a minute to organize your sense of purpose and then going about your day smart? Smart work trumps hard work, always!

It all boils down to what you are working on and how. Most people skip the first step of doing anything, which is, research and planning. Before beginning any task that has many subtasks to it, planning is essential. Reasons for skipping this are, it being boring and sometimes even intimidating to some.

When you have all the facts laid out with multiple ways to do the said task, you can make an informed decision on how you would like to proceed. This has a significant correlation with whether you are just busy or you are actually productive.

Take this example for instance; you are given a task to shoot a short film for the first time. You know how to operate a camera, you have made mini clips before.

Now, let’s say you skip the research and planning because how different can it be than shooting videos. You have an idea and go about shooting various scenes. You have to shoot a scene on a railway platform. It takes you 5 hours to get the shot because you are at the location at peak hours making it impossible to find a place empty enough and silent enough to shoot. You have been busy for 5 hours but how productive have you been?

On the other hand, you research the peak hours, check the train schedule, note down the slow hours and the time in between two trains, then plan your shoot accordingly. Let’s say you spent one hour on research, which is much more than you would need to be honest, and then you get the shot in 5 minutes because you arrived at the time when there are fewer people and less noise. You weren’t busy for an insane amount of time, you got the same work done as the first case, you were productive without the frustration of spending hours on a work that could have been done in minutes.

Continuous failure on a task can hinder with your productivity. In moments like these, you have to stop and ask yourself what could be done differently. Skipping main steps like research and planning, to save time and jump into action directly, can have the opposite effect most of the times.

I used to be one of those; didn’t want to waste my time on research when I could instead be working. But with experience, you learn how naive that thought is. Preparation never hurt anyone. Being busy and having no time for myself was in fact affecting my work quality. So, I switched to always putting pen to paper to see in what all ways I could do a task and then took the best route.

be productive not busy

Our goal isn’t to be working 24×7 with not much to show for it. Our main aim is to get things done, so, before you begin any task, give it at least a minute in your brain, think of a more efficient way to do it. A stressed, frustrated, tired brain can still work with a lot of push, but the work is not going to be desirable which will get you stuck into a numbing cycle. Set your mind to be productive than busy and see the changes for yourself!

Mindfulness

5 Tips to Increase Your Focus

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5 Tips to Increase Your Focus

Low attention span or difficulty in focusing is becoming a common problem for many. With so many entertainment options readily available, it has become easy to be distracted and to procrastinate. Our work takes the hit and that, in turn, makes us feel bad. Instead of dismissing your lack of focus as something you have to deal with, learn to increase it.

Like our body, our mind needs exercise too. The areas we consider to be weak can be built up if we put our mind to it. Just because our focus isn’t as strong as we would like it to be, doesn’t mean you have to accept the fact and do nothing about it. Try to better it. There are things, practices, and exercises that if done regularly, can help you increase your focus.

1. Meditate

5 Tips to Increase Your Focus

If you didn’t know, meditation has different types that focus on different areas. Mindfulness meditation can help you boost your attention span significantly. Not only that, meditation in itself can help you relax, and become calm and collected. Now, that your mind has relaxed and is free of a thought jumble, it becomes easier to focus on things that actually matter.

Meditation for just 10 to 20 minutes a day will help you increase your focus and attention span. Start your mornings by focusing on your breathing for a few minutes, followed by your meditation ritual. You can also do some light breathing exercise just before doing something that requires focus to clear your mind.

2. Include practicing mindfulness in your day

5 Tips to Increase Your Focus

While mindfulness meditation helps you become more aware and helps increase your focus. Practicing mindfulness throughout your day will help you fight distractions and focus on the tasks at hand. Mindfulness simply is being very attentive to every aspect of the task you are doing, and also noticing every small detail about your task.

It can seem like it isn’t easy, but it is. What I do is that I imagine I am writing about whatever I am doing – not informative writing but descriptive. So, suppose I am eating my lunch, I will pay attention to the cutlery, the color of my food, the smell, the taste, the texture of each ingredient. I will focus on chewing and swallowing, on the feeling it gives rise to.

What we usually do is that we focus on distractions while eating, and our primary task somehow becomes secondary. Our focus shifts towards our phones or the shows we are watching. This is what happens with many of our tasks.

3.  Don’t listen to music while working

5 Tips to Increase Your Focus

Many of us have the habit of listening to music while working on something. While it helps people most of the times and can be a good thing, it does the opposite for people with poor focus. If you know the song, then you are most probably going to sing along, and that stops you from giving your all to the task at hand.

Let’s say you are doing something that is going to be using the same parts of your brain, then will doing those things together make sense? No, right? When you are doing something that uses motor functions like your household chores, then listening to music is fine, but not while reading if you don’t have a high focus level.

4. Build your willpower

Willpower will allow you to ignore distractions like playing songs or using your phone and will help you to stay focused on the task at hand. Consciously saying no to yourself whenever you feel like doing something else is very important and a skill that you should definitely develop if you want to increase your focus level.

Your attention span will be served well with intentionally trying to focus and also having strong willpower isn’t only good for building your focus but also for being productive. At the end of the day, what you do or do not do boils down to your willpower, saying no to distractions depends entirely on your willpower.

5. Increase your focus gradually

5 Tips to Increase Your Focus

Like any habit, you need to start slow. Like when starting exercise, you are advised to start slow because your body might not be able to take it, the same goes for anything mental. The best way to stay focused is for you to start using the Pomodoro technique. This lets you start working in bouts so that you can start with a short amount of focusing time.

You traditionally work for 25 minutes and then take a five minutes break. After you have repeated this four times, you can take a longer break. Because you know that you have to work for only 25 minutes, it becomes easier to focus. This is a great way to start out.

Takeaway

All it boils down to is will power and persistence. If you are really dedicated to increasing your focus, then you will find it easier to do things to help. I would say, convincing yourself is the hardest part, so start out by taking small steps. Don’t decide to start being completely focused for the whole day, that isn’t going to happen. Use these tips to slowly but gradually increase your focus.

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Productivity

7 Easy Productivity Hacks to Make More of Your Day

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7 Easy Productivity Hacks to Make More of Your Day

A lot of people still believe that by trying hard and pushing their limits, they will be able to get more work done in the day. This is not true. By using all your willpower to get more done, you will feel jaded at the end of the day. Willpower is a limited resource. If you go by your day without learning many tried and tested methods to increase productivity, your body and mind will eventually break down.

According to data provided by the U.S. Bureau of Labor Statistics, productivity in American workers has been decreasing at a steady rate since 1973. The 2007-2018 decade has seen some of the lowest levels of productivity. This is a worrying fact.

Here are 7 easy productivity hacks to make more of your day.

1. Follow a morning routine

7 Easy Productivity Hacks to Make More of Your Day

Starting your day with a preset routine gets you into work mode right away. Morning is not a time to think and ponder. Get out of the bed as fast as possible and begin your morning routine. I know some people like to plan their day in the morning, but I feel that it puts you into a contemplative mood. It is something you want to avoid getting into. Especially, if you want to take massive action.

The best time to plan your day is the night before. A morning routine should consist of things like working out in the gym, a quick meditation session, a morning walk, filling up your gratitude journal, etc. A morning routine is a productivity hack that indirectly affects the quality and quantity of the work you do through the day. Hence, it is regularly practiced by productive people.

2. Keep your phone away during work hours

7 Easy Productivity Hacks to Make More of Your Day

Productivity in human beings has always suffered due to many distractions. Even before the advent of smartphones, there were distractions like emails and phone calls. But they were quite manageable and the degree of damage wasn’t that severe.  

In today’s world, smartphones are the major cause of lack of productivity. It’s impossible to get good quality work done with a smartphone beside you. A study done by the University of London identified the link between smartphone overuse and loss of productivity. They concluded that constant checking of smartphone for new notifications is hurting the level of productivity in the workplace and at home.

3. Batch your work   

It takes a lot of time and effort to switch from one type of task to others. Human beings are creatures of habit and we like to cut effort wherever possible. Batching minimizes the effort and energy wasted in task-switching. This productivity hack has been implemented in all kinds of industries. Moreover, it also increases your concentration as you have fewer things to think about.

4. Plan ahead

Planning is a lot more than creating a to-do list or an action plan. To plan and do all the things in a day, you need to first brainstorm ideas and also have a clear vision of what you want. As I already said, these things should be done a day before so that you are in work-mode at the time of execution. Day planning is different than project planning. Factors like your energy levels, possible distractions, and your surrounding environment should come into consideration before writing an action plan for the day.

5. Use technology to boost productivity

Productivity apps like ToDoist and Toggl are helping freelancers and entrepreneurs to become more aware of how they are spending their working time. These apps can change your perspective on work in a matter of weeks. I use an app called Trello to organize and rank my tasks with the help of boards, lists, and cards.

6. Learn to say “no”

Are you one of those people who say “yes” to every request that you get from other people? You feel guilty when you stand up for yourself and put your own interest on the line. You are brought up the self-critical parent who have drilled into you that you need to be good at everything in life and that you are a bad person if you fail to do so.

If this sounds and feels like you, you need to learn to say “no”. Once you understand how saying “yes” to everything is keeping you occupied in mundane tasks which you shouldn’t be doing, you will learn to say “no”. Saying “no” is a modern day productivity hack that every one of us should learn first-hand.

7. Listen to music

7 Easy Productivity Hacks to Make More of Your Day

A Canadian study says that listening to music while working puts you in a positive mood and, as a result, increases work quality. The quality-of-work was lowest when the participants of this study performed the task assigned to them without listening to music. With all this research proving music to be a productivity hack, it is imperative for you to listen to non-lyrical music while doing your work.

In conclusion

It’s great to keep all the above-mentioned productivity hacks in your repertoire. But you should also put them to use as soon as possible. For most people, starting a project is the hardest part. They spend days thinking about things that can go wrong or why it won’t work. By starting early and failing fast, you will always be miles ahead of your competitors.

Resources

“Smartphone addiction, daily interruptions and self-reported … – NCBI.” Accessed June 7, 2019. https://www.ncbi.nlm.nih.gov/pubmed/29450241.

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Productivity

Top Time Tracking Apps For Cost-Efficient Timekeeping

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Top Time Tracking Apps For Cost-Efficient Timekeeping

Time tracking apps are a must for freelancers and remote workers. They log your activities and generate a report at the end of the day. This report can be used to evaluate your own performance and keep a tab on your habits.

It should be noted that time tracking apps are equally beneficial for both, the employee and the employer. They solve the biggest problem faced by freelancers. That is, getting paid fairly and on time. Freelancers can send the employees screenshots of their work so that they are aware of how much work is done.

Here are the 5 top time tracker apps for cost-effective timekeeping. Install your favorite app on all your devices and become aware of your own work habits.

1. Toggl

Top Time Tracking Apps For Cost-Efficient Timekeeping

Toggl is a time tracking app that increases the productivity of people working in a team. It is one of the simplest and easy to use apps for Android and iOS. Moreover, it also has an interesting feature; it pings you every time you lose focus or slow down during work. This app is for people who take their work seriously. So, check out the free version to experience its benefits first hand.

2. TopTracker

Top Time Tracking Apps For Cost-Efficient Timekeeping

TopTracker is completely free time tracking app by Toptal LLC. It is available for both Android and iOS devices. The main feature of TopTracker is to take timed screenshots and invoice processing for freelancers and project managers. In short, it helps employers and manager to keep an eye on the activities of their team. Moreover, TopTracker works on any device. Be it a phone or a tablet or a laptop. And they have also provided hotkeys to let you manage your time tracker in an effortless way.

3. TMetric

Top Time Tracking Apps For Cost-Efficient Timekeeping

TMetric is one of the time tracker apps developed and maintained by Devart– a software company developing such applications for the last 20 years. TMetric proudly claims to help you save more than 66 hours per year. The app cuts down your time wasted in creating work logs and time reports. And every employee knows how painstaking it is to fill up those work reports. Another powerful feature of TMetric is that it integrates with other commonly used work apps like Trello, Google Drive, GitHub, Salesforce, etc.

4. RescueTime

Top Time Tracking Apps For Cost-Efficient Timekeeping

RescueTime is one of those time tracker apps that every freelancer or remote worker should have on their computer. As a freelancer, it can be very difficult for you to track your own activities while working. Sometimes we get caught up in things that provide little or no value to us. It’s important to work on things that yield maximum results. RescueTime works silently on your computer and tracks everything you.. For instance, it sends you reports of what websites or apps you used throughout the day. This is one of my favorite time tracking apps and the one I personally use.

5. HourStack

Top Time Tracking Apps For Cost-Efficient Timekeeping

HourStack is a time tracking, time planning and time reporting app for Android and iOS devices. You can use this app for free and decide whether it fulfills your needs. HourStack has three plans: Personal, Professional and Enterprise.

Transparency is very important in modern work culture. Both employer and employee seek transparency in workflow and company policies. HourStack helps organizations achieve this by providing a dashboard where every team member can mention his/her tasks– already done and to be done. So, once a team member logs in, they can see the activity of the entire team. This keeps everyone on the same page and prevents time from being wasted in rudimentary things.

These apps may not be right for people who work in an office space provided by the company. An office worker has to commute and show up at work every single work day. So they need their freedom as well. But remote workers need to be managed differently. They need a chip on the shoulder that will keep them on track while they work.

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