Whenever we think about transforming our lives, change is the first thing that comes to mind. Change is the only thing that is fair about our lives, everyone goes through a myriad of changes in their lives – some similar and some completely different.
Chane helps us get new experiences and pushes us to be a better person. Transforming your life works on the same philosophy as well. You can’t expect to get a different result by doing the same things over and over again. To transform both your personal and professional lives, you will need to make changes in yourself, your habits, your process, and the way you work. All of these simmer down to how disciplined you are.
Here are some steps that will help you bring about the changes in your life that can help you transform it for good, all of them need you to have self-discipline which will then lead to accountability and commitment.
1. Recognize Your Weakness
Knowing your weakness is really important to bring meaningful changes in your life. When you recognize the areas you need to work on, it gives you a direction to follow. Identifying the problem is said to be 50% work done.
When you know your weaknesses, you start questioning your actions. This lets you think rationally. Critical thinking helps you change your life for the better. You will know whether what you are doing is because it is the right thing to do or you simply are afraid to take action. You will find out what things you need to give up to live a successful life.
2. Create Positive Habits
When you know what your weak points are, the next step naturally is to start making changes to turn those weaknesses into strengths. One step to doing this is reinforcing good habits. Introducing good habits in your life needs sheer determination and consistency.
The kind of habits you have dictates the quality of your life. The way you live your life has a huge impact on how you work, and it does not require a genius to figure out that how you work has a huge impact on your success.
“I have learned that champions aren’t just born; champions can be made when they embrace and commit to life-changing positive habits.”
The changes we make in our daily routines, our habits, have the power to change the narrative of our lives. They directly contribute to the outcome of the work we do, the progress we make. It is crucial to recognize the areas we need to work on and then find ways to make it right.
It is also in your best interest to create habits that will help you attain your goals. These habits have to be developed by identifying the various ways which will be used to achieve your end goal – like said before, turn your weaknesses into strengths.
3. Use Rewards
Healthy Reinforcement is a great way to make a new habit stick around and also get work done. Rewards are a sure way of getting work done because it gives you something to look forward to at the end of the task. It is a sweet driving force. When you can see something for yourself in the end, you feel more motivated to complete the work. Say you want to watch a new episode of your favorite show, then use that as motivation.
Keep watching an episode of the show a reward for completing the report you have been putting off for months. Trust me; it will work like a charm for the things you need that little extra push to the finish. This motivation is the most lucrative one to oneself. The activity that you usually do to procrastinate can be used as a reward instead – killing two birds with one stone.
Incentives or rewards are a great way to motivate yourself to finish the task at hand. When you have something to look forward to, it becomes easier to run the last mile. When you work on your business, the results aren’t often quick. No sight of results can dim your mood, and you can feel demotivated, everything can seem pointless. You have to avoid that feeling, and that can be done by setting rewards for yourself for completing a difficult task or achieving a small milestone.
4. Self Realistic Deadlines and Personal Standards
Working with a deadline requires discipline. You have to use that aspect and apply it to your business and yourself. Set non-negotiable deadlines for the most important tasks. This will help you learn how to manage tasks effectively, how to multitask, and how to get a job done no matter what.
If just setting deadlines is still not helping you focus completely. Set strict restrictions on yourself. Do not allow yourself to deviate from the task at hand. If you have the urge to stop working and check your phone or play a game or listen to one song, stop yourself. Close your eyes and take a deep breath. Tell yourself that you will be able to do whatever you want, guilt-free when you get your work done.
While you are doing this, don’t forget that the deadlines need to be realistic. Take into the account the time you require to finish the work along with breaks. Breaks are as important as working with dedication. Don’t set standards that are too high to meet for you consistently. This will make you feel demotivated because you won’t be able to achieve your deadlines.
5. Make Constant Adjustments and Changes – Be Flexible
Being flexible is a great tool when you are trying to learn anything or are trying to cultivate a new habit. You need to recognize the shortcoming in your current plan to build your routine accordingly. If something isn’t working, change it. Just because something worked for someone else, doesn’t mean it has to work for you too.
“Those who cannot change their minds cannot change anything.”
-George Bernard Shaw
Make changes as you go, your strategy for anything is only going to work when you aren’t rigid with it. You will realize that often times it becomes necessary to make changes throughout the journey. Don’t be afraid to completely change your course of action either.
Seld-discipline is a massive help when it comes to good qualities in us. It will help you sail through a lot. Whatever you wish to achieve and whatever you are doing with that will usually boil down to how strong your resolve is. At the end of the day, it is all about what you want, how much you want it, and what you are willing to do to achieve it.
How to Prioritize When Everything Seems Important
Prioritization is the key to achieving your goals. It helps you focus on what is important. While talking about how to prioritize your tasks to help you achieve all your goals, I briefly touched what you should do if everything seems like a priority –
If you find yourself with more than three top priorities, then that’s a problem. It means you haven’t figured out what tasks are more important. Figure out which ones can wait until later. If all of the tasks are of same nature making them equally important, then that means you need to cut out some tasks, you might have taken on more than you can handle.
Having a laser-like focus on only a handful of things is essential here so that you can have only the tasks that matter the most on your list.
Most of us struggle with this. Prioritizing is not easy if you don’t know how to differentiate actual priority from the task that seems like one. Even if everything on your plate is supposed to be equally important, you will still need to find a way to break down which ones you should be spending your time on.
How we slice up our time and what we dedicate our time to often dictates what direction our life is going to take. The first question one has to get past is whether or not everything really is of equal importance – when you start questioning is when you will start looking for ways to deal with the problem the question possesses.
Dealing with Conflicting Priorities
When you are trying to deal with your personal and professional life at the same time, the tasks together can become more daunting. We face multiple demands on our time every day because of that.
In the professional scene, often the tasks that are urgent override the schedule, resulting in loss of control and inattention to priority tasks. So how should priorities be determined?
To begin with, ask questions.
Let’s take an example. Suppose you are in your office. You have a project that needs to be done today. A colleague comes by and asks you to help with something that is also urgent and needs to be done by the afternoon. Now, you didn’t say “no” because that might be rude. You have an urgent task that is not your priority and you have your own project that is a priority but not as urgent as this other task.
Ask questions to yourself –
- Is taking this additional work going to affect your workflow?
- Do you want to do this?
- Is this stressing you out or causing you anxiety?
- Are you stretching yourself too thin trying to be helpful?
- Can this work be done by someone else?
If the answer to even of these questions is “Yes” then we move on to the next part, that is, learning to drop the task because it is not a priority.
“You have to decide what your highest priorities are and have the courage – pleasantly, smilingly, non-apologetically – to say ‘no’ to other things. And the way you do that is by having a bigger ‘yes’ burning inside. The enemy of the ‘best’ is often the ‘good’.”
What Do You Do? The Art of Saying “No”
Everyone considers their project to be the most important and wants information or action immediately, they won’t always be considerate of your work. All most people care about is getting their work done. If you have trouble saying “no” chances are that your work will keep suffering. How to deal with this?
Even though you feel bad about not being able to help your colleague, it is okay. You have to put your work first. Of course, special circumstances do demand changing your priorities but most often than not saying “no” will immediately put the dilemma to rest.
If multiple people are involved in your project, find out where your piece fits into the overall project. Taking charge of your space and your time will allow you to focus on what is important, meet deadlines and minimize job and personal stress, this starts with learning to say “no.”
Why Writing Down Your Tasks Help
We have a scientific term to explain why writing down goals helps. It is called the generation effect. What it basically means is that you remember information more when you have generated it with your own mind than when you have read it. There’s no one specific answer to why it happens but a lot of studies have been conducted on it, and this phenomenon is used in quite a few things.
You must have heard people say “Goals that are not written down are just wishes.” You can dream or talk about it all you want, but until you write it down on a piece of paper, it remains a half-hearted attempt – nothing more than a wish.
Another thing and an important one at that, is encoding. Our memory has the ability to encode, store, and recall information. By writing your goals down, you are storing it externally by putting it on paper. Now, by visiting it again and again, we are encoding it into our brains. There are few intensively used types of encoding. Two types are at work here, Visual encoding and Elaborative encoding. I have discussed all of this in detail when I talked about why writing down goals can help you achieve them faster.
Basically how it works is that we write something and that can be visual encoding, looking at that, again and again, evokes the feelings associated with that task, the reason of it, if you may. That is elaborative encoding, this is how priority kicks in. The elaborative part helps us associate reasons behind the task and the consequences associated with it, and in turn, its correlation with our ultimate goals.
This eventually helps us only pick out priority labeled tasks to make us more productive and efficient.
Spending Your Time Right
Most people generally panic when they have to tackle their tasks by priority because everything feels important. When everything looks like a priority, it is easy to feel overwhelmed. It is difficult to skillfully juggle multiple priorities and competing responsibilities at the same time. There are times when you have to manage the workload at the office as well as home.
What we often fail to keep in mind when handling multiple activities is to prioritize them according to their importance. Many people just try to handle various activities as per their instinct and end up never doing the important things. Later, they might blame it on ‘not having enough time’, which obviously is untrue. You have enough time, you just have to start spending it right.
If you don’t know what your priority is, you will never have enough time to get your work done. As Laura Vanderkam says, “Instead of saying “I don’t have time” try saying “it’s not a priority,” and see how that feels.”
Prioritizing your to-do list is very simple if you learn to differentiate between your actual priority and what feels like a priority. Learning to say “no” to whatever is hindering your chances of success is the next big thing. If you learn these two things, you are pretty much sorted. All there is left to do is employ strategies to actually get the work done.
5 Non-Negotiable Things You Need to Do Before Your Bedtime
What you do before going to bed can help you end the day on a positive note even if it wasn’t a particularly positive day, and will also help you set the tone for the next day. The activities you do also help you to immediately fall asleep without lying in bed tossing and turning.
If you have had a good night’s sleep, most of your health problems will go away. The problem with the start-up and entrepreneurial culture is that we try to work as much as we can by sacrificing everything – food, sleep, fun, and eventually health.
“A well-formulated nighttime routine will help you wind down and sleep better.”
Good sleep helps you start your next day well-rested, bright, fresh and stress-free. If you have been trying to wake up early, the first step is to go to bed early to get in a full sleep cycle.
If having a morning routine is important to take care of yourself and make the most of your day, so is having a night routine. What you do at night helps you wrap your day up feeling satisfied and that helps you fall asleep better which then helps you wake up feeling energized and motivated.
A well-rested body and a well-rested mind will help you achieve a lot more than working 24-hours non-stop and this is why you should always do these things before you turn in for the night.
1. Express Gratitude
Expressing gratitude is an activity that is becoming more and more popular with the millennials. With fast-paced lives, always running to get somewhere or get something done – we have forgotten to stop and appreciate the little things in our lives.
In the race for getting what we want, we fail to show gratitude for the things we have. Being appreciative of what you have achieved, what you have, people you love and who love you can fill you with joy and optimism. An optimistic approach toward things helps you move forward with a renewed vigour and helps you lead a better life.
“When I’m worried and cannot sleep I count my blessings instead of sheep.”
You shouldn’t only be appreciative of external factors, you need to acknowledge and motivate yourself too. While I suggest giving yourself positive affirmations every morning, acknowledging your achievements for the day when you are about to go to bed will help you feel better about yourself and will help you curb the always rising self-doubt.
There are gratitude journals that give you prompts about things to write or you can write three things you are thankful for each day.
2. Set Goals for the Next Day
I have talked in detail about why you should prepare your to-do lists in the night, but here’s the gist. At the end of the day, you know what you have achieved and what remains. This gives you a chance to revise the list and make a new game plan for the next day.
When you make a list at night, you can spend your time in the morning focusing on yourself rather than working out a schedule for your day. You will wake up with a schedule and a sense of direction. Mornings should anyway be dedicated to your health and well-being.
3. Read for 45 Minutes to 1 Hour
If you want to learn about anything, read.
If you want to grow, read.
If you want to polish your skills, read.
If you want to sharpen your mind, read.
I have always loved reading and keep looking for ways to read more because there is so much to read and I never feel like I have enough time to read them all. Only reading isn’t important, comprehending what you read is as important, especially if you are reading non-fiction.
Reading isn’t limited to only books – with the internet comes a ton of reading material to choose from. With successful people telling the world what they read and with them sharing their reading habits, everyone trying to make it as an entrepreneur has started to pick up more books, which is a good thing.
If you can’t find time to read during the day, then allot 45 minutes to an hour before your bedtime to reading. This will make sure that you have a schedule and help you get some reading done every day.
Meditating is one of the easiest ways to get in touch with your inner self. It lets you spend time with your own thoughts and emotions. When you focus on your inner self, you give yourselves the opportunity to take time out to sort your thoughts and acknowledge your emotions. You don’t keep pushing things that are bothering you and you don’t file unacknowledged emotions to the back of your mind to crop up later.
“Man should forget his anger before he lies down to sleep.”
You start becoming more aware of your emotional and mental health and learn to let go of things that might have bothered you throughout the day. It also helps you become more focused and improves your concentration. It helps you feel in control of your life and yourself.
5. Go on a Walk
Walks are a great way to sort your thoughts while getting some exercise in. Going on walks after dinner helps with digestion and because your body gets worked up a little it always helps you sleep better.
Talking an evening walk or an after-dinner walk is one of the most common routines that people share – spending time in nature, getting some fresh air, working the food down, and getting some exercise are few of the many reasons.
Bonus: Set Your Alarm
This is an obvious one. But, I would suggest revising your alarms every few days. Waking at the same time if you recently have started needing to put in more hours at work just doesn’t make sense. Your body won’t be getting the full rest it needs.
“Finish each day before you begin the next, and interpose a solid wall of sleep between the two.”
-Ralph Waldo Emerson
Yes, waking up early is important, but what is more important is getting complete rest. If you need to wake up late then, by all means, change your alarm to a later hour.
Having a setlist of non-negotiable things you need to do before going to bed helps you be mindful of what energy you carry with yourself to sleep. Try going to bed pissed at things and try going to bed feeling peaceful – you will feel the difference in how long it takes to fall asleep, in the thoughts that enter your mind, and in the quality of sleep you get.
And of course, don’t forget to brush and floss and wash your face!
Why You Should Prepare Your To-Do Lists the Night Before
To be on top of everything, having a set morning routine and night routine that you follow religiously is very important. A routine makes sure that you do all the necessary tasks to ensure that your day running smoothly. The habit of making to-do lists and following it is one of the beneficial habits you can cultivate in order to get all your work done without being overwhelmed.
Many people wonder if making lists at the end of the day is better than making a list in the morning or vice versa. While in the morning, you might be fresh with a fresh outlook toward the day, chances are that making a list in the morning isn’t the best way to ensure productivity. Making a to-do list isn’t enough, knowing how to tackle it needs some planning.
When you wake up and get through your morning routine, it can be difficult to sit down to plan the day. You want the morning to be light and filled with little tasks that are more about self-care than business. The serenity of the morning is the perfect time to be looking after yourself. If someday you happen to wake up late, all your planning will go askew if you leave making your task list to morning.
At the end of the day, you know what tasks you have managed to complete, and what areas of work needs your attention next. This makes it easier to create a to-do list for the next day because you will be making a list on the data from the day. While you can do the same in the morning, the urgencies of certain tasks aren’t going to be that fresh in your mind.
You also have the opportunity to sleep on your list and then revise it in the morning with tasks that would need more attention. Before bed is the best time to create a game plan for the next day. It’s like getting a head start to your day because you already made a plan the day before.
When you make a list at night, you already know what you need to focus on first the next day. What’s your MIT (most important task) and what work you can fit in, considering your schedule. You don’t have to wake up to the task of planning and can use your sharpness in the hours of the morning to actually getting work done.
“Setlists are tough because you come up with this structure of how the songs are going to go from one to the next, but at the same time, you have to be spontaneous and take requests and change the setlist at the drop of a hat.”
-Billie Joe Armstrong
You can put indicators to tasks that are priorities, urgent, or can be put-off, and then in the morning, you can prioritize them with more vigilance. This is something that will help you go about your day as soon as you wake up because you will have a direction to follow. This particularly helps if you have too much on your plate and you are overwhelmed by the amount of tasks that need to be done and feel clueless. With a to-do list prepared, you will wake up with a mission and that will help you feel motivated.
While I am an advocate for waking up early, I know not everyone can afford to. Many of us work lates or have some weird working hours because of international businesses or just because of personal preference. If you are not an early riser, then making a list in advance will let you know at what time to wake up to keep your day running smoothly.
For me, I make a list of my three MITs (Most Important Tasks). I always advise to make a list of 2-3 MITs and try to achieve them as soon as possible, they are critical tasks that yield the most significant results. Once you achieve the most important and difficult tasks, you already have a sense of accomplishment and achievement that will help you get to other not so important tasks throughout the day without worrying constantly.
Having the most important task out of the way gives you an opportunity to be actually present in your workday and work for other things without the constant pressure of this looming task that you will have to get to eventually. You get to give your 100% to everything you do because you are sorted by working on tasks based on your priority.
“I made a huge to-do list for today. I just can’t figure out who’s going to do it.”
That being said, while lists can be a huge help in giving you direction, in the end, you are the one who has to follow them to get the work done so don’t make your lists overwhelming. I understand the urge to fill up our lists with all the tasks that are swarming our minds, I used to do that. I made mile-long lists but never could complete it in the day and that discouraged me.
Then I learned the importance of being smart and setting realistic goals. I started making a master list in which I jotted down every task that entered my mind and then segregated them daily. I focused only on the tasks that were on my today list. Having put the other tasks on another list made me not worry about them and I could focus on my daily tasks better.
“People are remarkably bad at remembering long lists of goals. I learned this at a professional level when trying to get my high-performance coaching clients to stay on track; the longer their lists of to-dos and goals, the more overwhelmed and off-track they got. Clarity comes with simplicity.”
A brain dump is essential to keep your brain from worrying about every little thing. So, make a main overall list and then your daily to-do list can be a subset of it. Every day when you make your lists in the evening or before going to bed, you can go through your main list and take that into consideration against what you achieved today. Based on both things, you can make a much more efficient list. This will help you work little by little to achieve your long term goals as well.
“Mostly I make lists for projects. This can be daunting. Breaking something big into its constituent parts will help you organize your thoughts, but it can also force you to confront the depth of your ignorance and the hugeness of the task. That’s OK. The project may be the lion, but the list is your whip.”
After doing a brain dump of all your ideas and worries, take things out from it to do each day, and do not look at the main list you made again while going about your day. This will free up your mind from the plethora of tasks that need to be done and will let you focus on what you can do now – making sure you give your best in whatever you are doing. There’s no point stressing over the bulk and doing nothing to make a dent in it.
You have to consider your strengths, your weaknesses, your schedule, the probability of last-minute tasks, the average time to get a job done, any kind of raw data that can help you get into the habit of making an almost foolproof plan.
If the list is overwhelming you and discouraging you, then you have to understand that it’s not the lists that overwhelm us, it’s what and how much we put on them. Ever heard about not overfilling your plate, this is exactly it.
There will be days when you won’t complete all the tasks on your list – no matter how hard you try, some days are just not helpful. The unfinished tasks will bother you – if they don’t, then you can use the same list, but chances are that they will. I suggest throwing away that list and start a new one every day.
For most people, when they just add on to the existing list, they start the next day already feeling like having failed because they have tasks from yesterday to go through. No matter how much you do in the day, you will keep feeling unaccomplished because your mind will go in an ‘if only’ mindset where you will keep wondering that if you had finished those tasks yesterday then you could have done more work in the time it took you to get to them today.
This is not a healthy attitude to begin your day with. So, start a new list. Put the tasks again on the list. Now, it is a new list with all the remaining and new tasks together. It will make you feel like you have a fresh list instead of the feeling of working on a backlog. Whatever makes you feel positive about your workflow is what you are going to apply eventually – it is a process of learning and growing.
Making a good plan is half-battle won, that is why it is important to be prepared. To-do lists are your daily plans. If you prepare them smartly and then apply them to the T, you will realize that getting work done is easier than it always seemed. Making a to-do list the night before gives you the opportunity to start your day feeling prepared and ready to deal with anything that comes your way.
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