Essential Benefits of Asset Tagging for Equipment

Asset tracking technologies are fundamental to asset and process management. Many asset-tracking products are available today that match different characteristics and technologies. When we compare asset tracking technologies, we can think of them as leaves on a tree – there are probably two similar sheets, but no two identical ones. Fortunately, everyone can find the technology that suits their needs.

But today, we will discuss one fundamental thing without which good asset management cannot exist: equipment asset tags.

Asset tagging is a maintenance practice that involves the creation of labels or tags for objects with unique identifiers or signs. They usually include numbers, barcodes, QR codes or RFID tags. Asset tagging serves to establish an effective asset tracking system for the identification, tracking and management of assets throughout their life cycle. In this article, we will consider the advantages and applications of equipment tagging in maintenance.

Key Benefits of Asset Tagging

Asset tag labels is a powerful tool that fundamentally changes the management of maintenance, giving companies many benefits. By marking and tracking equipment status with unique identification codes or tags, enterprises increase efficiency, streamline operations and optimize operating processes.

From improving asset visibility and accurate inventory management to simplifying maintenance planning and reducing downtime, asset tagging allows service professionals to take control of equipment, Maximize its life and ensure optimal performance. Asset tagging becomes a vital solution that contributes to proactive inspection, cost savings and overall improvement of operations.

Asset Identification

The marking allows for easy identification of specific assets at the facility or company. By assigning unique tags or codes, technicians can easily find and access the equipment they need when performing TO tasks.

Maintenance Tracking

Asset Tagging allows you to accurately track the service actions performed for each unit. Scanning or registering the mark during work, the team of specialists can keep a full record of the history of OT equipment, including repair, inspection and preventive maintenance. This information helps in assessing asset performance, identifying recurring issues and planning for future work.

Inventory Management

Asset tags facilitate accurate inventory management in the company. Maintenance teams can easily track the quantity, location and condition of equipment, facilitating planning for replacement, repair or procurement. Asset tagging also helps to reduce loss or theft, as assets are easier to identify.

Data Collection and Analysis

The integration of asset tagging with computerized maintenance management systems or other software tools ensures effective data collection and analysis.

Specialists accumulate information related to equipment performance, actions on OT and costs. These data can be analyzed to identify trends, assess service performance and make decisions to optimize processes.

Preventive Maintenance Planning

Tagging supports the implementation and management of preventive maintenance programmes. By accurately recording service history and requirements for each asset, repair teams can plan and perform regular checks, greasing, calibration or other software tasks depending on the specific equipment needs. This proactive approach helps to prevent unexpected breakdowns and extends the service life.

Regulatory Compliance

Asset labelling helps meet industry standards and requirements. Accurate records of maintenance performed on tagged equipment demonstrate compliance with marking rules and evidence during audits or inspections.

Different Types of Asset Tags

There are several asset tagging methods that give unique advantages to service groups for effective tracking and servicing. Here is a brief description of the tagging methods:

Barcode labels

• Bar code tags are economical and widely used in service management;
• Technicians can scan bar codes with hand scanners to access asset information and service history;
• Simplifies inventory management and speeds up asset identification during maintenance tasks.

RFID (Radio Frequency Identification) tags

• RFID tags allow real-time tracking of assets and update information on the inspection;
• Specialists can use RFID readers to detect assets, monitor their condition and plan preventive maintenance;
• Ideal for large-scale maintenance operations where accurate asset tracking is critical.

QR Codes (Quick Response)

• QR codes provide a convenient way to access detailed maintenance instructions and documentation;
• Maintenance professionals can quickly scan QR codes with their smartphones to get information about a specific object, including manuals, charts and video tutorials;
• Improves efficiency and accuracy during maintenance procedures.

GPS Tracking (Global Positioning System)

• GPS tags are useful for managing mobile assets or equipment deployed in multiple locations;
• Teams of experts can monitor assets in real time, ensuring timely maintenance and preventing unauthorized movement or theft;
• Particularly useful for remote or geographically dispersed maintenance operations such as fleet management.

Near Field Communication (NFC) tags

• NFC tags simplify maintenance tasks by allowing specialists to obtain information about a specific object with the help of devices with NFC support;
• By touching the device to the tag, staff can access maintenance schedules, service records and troubleshooting guides;
• Provides a convenient solution for managing assets during maintenance.

Data Matrix Codes

• Data matrix codes provide a compact and high-performance option for asset labelling while servicing;
• Technicians can use specialized scanners to read codes, access detailed service procedures and track asset history.
• Suitable for small or irregular-shaped objects requiring precise maintenance instructions.

Each of these asset tagging methods offers unique advantages in terms of efficiency, accuracy and accessibility. Companies can use a combination that matches the requirements for maintenance, equipment types and available resources.

How to Use Asset Tag Labels

Step 1. Define Your Asset Tagging Strategy

Before you start tagging assets, decide on a strategy that fits your organization’s needs. Consider factors such as the type of equipment, available tag options (barcodes, QR codes, RFID) and level of detail required for tracking.

Step 2: Create Unique Asset IDs

Develop a system to create unique identifiers or asset codes. This can be a combination of numbers, letters or alphanumeric codes.

Ensure that the IDs are easy to read and can be linked to the relevant assets.

Step 3: Prepare the Materials for Asset Labelling

Assemble the necessary materials for asset labelling, including tags, labels, barcode scanners (if applicable) and any supporting software or database systems for writing and managing.

Step 4: Assign Tags to Assets

Physically attach tags to each unit in a visible and easily scanned location. Depending on the method you choose, use bar code labels, QR codes or RFID tags. Make sure that the attachment is secure.

Step 5: Record Asset Information

Create a record of each asset and its corresponding tag identifier. This can be done manually using spreadsheets or a special application. Include relevant information such as the name of the asset, description, location, date of acquisition and any other information.

Step 6. Collect Data Using Scanners (If Applicable)

When using barcodes or RFID tags, use the appropriate scanner to collect data on assets and link them to the relevant identifiers. Write information directly to the control system or database.

Step 7. Verification and Updating of Asset Information

Regularly check the accuracy of asset information in the management system. Update any changes to your location, status or service history to keep the information up-to-date.

Step 8: Educate Users

Provide training and instructions to the personnel who carry out the marking. Teach them about tagging, the correct use of scanners and accurate data entry. Encourage compliance with asset labelling procedures.

Step 9: Maintain and Verify the Asset Labeling System

Regularly check the effectiveness of the asset marking system and make adjustments as necessary. Assess the need for additional tags, changes in strategy or improvements in data management processes.

Step 10: Run Checks Regularly

Conduct regular audits of asset tagging systems to ensure compliance and accuracy. Make sure the equipment is marked correctly, the tags are not damaged and the information recorded corresponds to the truth.

Following these step-by-step instructions, you will be able to create an efficient and effective asset labeling system that will ensure accurate identification, tracking and management throughout the equipment life cycle.