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Inventory count procedure



Inventory count procedure

Inventory count process is used in every business. There are many ways to count inventory. Some count it cost, others cost per unit, others by product. Sometimes there is a need to count them by units, but still by cost. One way to count inventory is by unit count.

Cherrygrind is an inventory management system that helps businesses manage the physical inventory in their warehouse. The system is extremely useful for large manufacturers, wholesalers, retailers and other businesses that need a high level of visibility and data control. The system is easy to use and integrates seamlessly with your ERP system. It helps in tracking the inventory and shipping process, paying bills, new product release, etc.

Home » Bookkeeping » Inventory count procedure

Aug 12, 2020
Bookkeeping by Adam Hill

Lot-sized discounts are based on quantity purchased per lot, not the rate of purchase.

This is usually the best option for larger companies who need consistent reports. A company may have employees perform daily physical counts of certain warehouse locations or rank products that need the most attention. Cycle count programs are a great way to ensure you maintain inventory accuracy throughout the year, and many companies employee a combination of cycle counting and 100 percent physical inventories. For instance, they may cycle count their key products (or “A” products) throughout the year and count all products during their 100% physical inventory. Use this inventory cycle count Excel template to track ongoing cycle counts.

If the outside auditors feel they can rely on these inventory records, they may scale back their audit procedures, which in turn reduces the audit fees they charge to the company. Also, there would no longer be a need to pay employees overtime to count inventory, or to close down the production area while physical counts are conducted. Effective Inventory Management Inc. described the cycle method as segmenting a warehouse and physically inventorying a part of it every day.

How often should you cycle count inventory?

A cycle count is an inventory auditing procedure, which falls under inventory management, where a small subset of inventory, in a specific location, is counted on a specified day.

Multiple locations per item, work in process, and lag in paperwork processing can each contribute to errors. This problem can be mitigated with correct cycle count procedures that specify not only the part number to be counted but also the location it should be in. Cycle counting is only effective in companies with a well-defined inventory control procedure and a high degree of inventory accuracy. To conduct efficient and accurate cycle counts, many organizations use some form of software to implement an inventory control system, which is part of a warehouse management system. These systems may include mobile computers with integrated barcode scanners that allow the operator to automatically identify items, and enter inventory counts via keypad.

Cycle counting by usage only

The eventual result should be detailed procedures and training that yield very low transaction error rates and high levels of inventory record accuracy. According to this sample, all company inventory should be cycle counted on a periodic basis in order to substantiate current inventory balances. Cycle counts should be performed (daily/monthly/quarterly) using a random selection process. In addition to routine daily cycle counting, there may be “special” audit counts of inventory. Cycle counting that begins from one end of the store to the other, based on surface area.

So, you can see that if your inventory count is incorrect, your COGS won’t be accurate either! In some businesses, COGS accounts for one third of the total business expenses, so it is important to have a good handle on these costs. In addition, monitoring your COGS is a good way to identify operational problems within your business.

The terms stock and inventory are used interchangeably, but in actuality, the terms have two separate meanings. Although the difference is rather subtle, from an accounting standpoint, it’s very important to your small business. In order to give an accurate accounting of items the business owns, learn the difference between the two terms and use them correctly. Counting your inventory correctly is critical because it’s used to calculate one of the most important financial indicators for some types of business – Cost of Goods Sold (COGS). Specifically, the calculation of COGS is beginning inventory (what you already had) plus purchases during the period (what you bought new and added to the beginning inventory), less ending inventory (what you have left).

As a business sells its cycle stock inventory and replenishes it, its cash flow accounts for the income it receives and the payments it makes. Cycle stock inventory is also part of a company’s total assets on its balance sheet. Physical Inventory or Cycle counting is used to streamline the inventory of the items within warehouse and the inventory shown in the sytem ( that is to tally the actual inventory and the on hand showing in the system).

Without Inventory Accuracy

This method may be biased against counting higher value inventory or require additional counting to satisfy accounting requirements. Cycle counting, an alternative to physical inventory, may be less disruptive. A cycle count is an auditing procedure whereby a small subset of inventory, usually in a specific location, is counted at a specific day or time. The goal is to move through all inventory on a regular basis. Cycle counting yields more accurate inventory results.

How do you calculate inventory cycle counts?

Cycle count programs sometimes target counting all SKUs over a given period (i.e. a fiscal year). But more often, cycle count programs target counting the “A” items over that period. “A” items typically follow the 80/20 rule, as in they are the top 20 percent of your SKUs that represent 80% of your inventory value.

Choose your method—whether you use a control group, a random sample or ABC analysis—before you begin the practice of cycle counting. If you’re ready to automate cycle counts, check out Systum’s inventory and order management software. Many companies are aware of how important it is too keep track of their inventory.

  • Although some say that cycle counting should only be performed in facilities with a high degree of inventory accuracy (greater than 95%), cycle counting is one means of achieving and sustaining high degrees of accuracy.
  • A cycle count is an inventory auditing procedure, which falls under inventory management, where a small subset of inventory, in a specific location, is counted on a specified day.
  • Cycle counts contrast with traditional physical inventory in that a full physical inventory may stop operation at a facility while all items are counted at one time.

Combing over each rack or shelf, that is assigned per counter. This method requires planning, in which a map of the store is required and counting forms for the recording of stock information that will then need updating to the inventory management system. Cycle counting by usage states that items more frequently accessed should be counted more often, irrespective of value. Every time an employee adds or removes an item, there is a risk of introducing inventory variance. Logical inventory zones can be set up to distinguish items depending on how frequently they are touched.

Determining selection method and count frequency

Many companies perform “mini” physical inventories and call it cycle counts. Instead of using random or system generated part numbers at specific locations to count, they selectively choose specific locations and count everything in those locations. As part of their procedures they rotate throughout the plant with the intention of counting every location a minimum of once each year. This is an effective alternative to true cycle counting where a company may not have the sophistication to utilize cycle counting software. Lessons from Discounting Schemes  Lot size-based discounts increase lot size and cycle inventory in the supply chain.

Businesses may use several different tactics to minimize the disruption caused by physical inventory. Cycle stock inventory serves an important function in a company’s accounting.

The software transmits data to a database on a host system which can generate inventory reports. Physical inventory is a process where a business physically counts its entire inventory. A physical inventory may be mandated by financial accounting rules or the tax regulations to place an accurate value on the inventory, or the business may need to count inventory so component parts or raw materials can be restocked.

The items selected for cycle counts can be defined based on many sort criteria, such as most used or highest cost.

Although some say that cycle counting should only be performed in facilities with a high degree of inventory accuracy (greater than 95%), cycle counting is one means of achieving and sustaining high degrees of accuracy. There are specific procedures to use cycle counting to quickly identify root causes of problems in the processes that control inventories and then monitor the effectiveness of the actions to eliminate the root causes. In fact, doing conventional inventory audits without having previously made the control processes reliable is like trying to weigh dry ice – soon after balances are corrected, the bad processes wrong the balances again. The purpose of cycle counting is to verify the inventory accuracy and even though it is not an adequate procedure to be used to correct inventory errors, it is an adequate way to identify the root causes of inventory errors.

They should be employees who are counting for the sake of inventory accuracy, not verifying that the numbers that they entered are accurate. MRO costs should be negotiated annually, to keep costs down. Consolidating MRO suppliers, when possible, also makes good fiscal sense, as shaving even just a few percentage points from an MRO budget can radically improve a company’s bottom line. On the other hand, failure to properly inventory a supply chain with necessary MRO items can result in production shut-downs and slow-downs, diminished product availability, and ultimately customer attrition.

There are companies that only perform inventory counts once a year or right before a given sales season. Usually, these companies do not have many products to track. Other organizations might opt for this method because they do not have the staff to carry out frequent inventory or the tools to make physical counts simpler. The person or persons who do your cycle counting shouldn’t have a stake in inventory accuracy.

Faulty inventory projections create shortages, unsold goods and wasted warehouse space. By performing a physical inventory count a business can keep its information accurate and current. How often should a company go through the warehouse and track their products and supplies? Cycle counts can introduce inventory errors if the cycle count process is poorly executed.

Looking For Help With Inventory Counting?

In contrast, identifying root causes, agreeing on actions to eliminate them and implementing them to the point of perfecting control processes is virtually impossible with traditional inventory audit approaches. By engaging in cycle counting, a business will almost certainly experience higher levels of inventory record accuracy, which leads to higher confidence in the resulting inventory valuation. This may, in turn, lead to the elimination of physical inventory counts, since the inventory records are already so accurate that no periodic physical verification is required. If inventory no longer needs to be counted at the end of each reporting period, the result can be an accelerated closing process.

The most commonly used method is simply to start in one corner of the warehouse and progress through the various aisles and bins, so that all items are counted on a rotating basis. If the latter method is used, it may also be necessary to recount certain items more frequently, if they are critical to the production process. Cycle counting involves counting a small amount of inventory in the warehouse each day, with the intent of counting the entire inventory over a period of time. Any errors found during these small incremental counts should result in an adjustment to the inventory accounting records. Also, an investigation into the reasons for each error found should be conducted.

A cycle count is an inventory auditing procedure, which falls under inventory management, where a small subset of inventory, in a specific location, is counted on a specified day. Cycle counts contrast with traditional physical inventory in that a full physical inventory may stop operation at a facility while all items are counted at one time.{“@context”:”https://schema.org”,”@type”:”FAQPage”,”mainEntity”:[{“@type”:”Question”,”name”:”What is the best way to complete inventory counts?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:” The best way to complete inventory counts is to use a barcode scanner.”}},{“@type”:”Question”,”name”:”What is an inventory count?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:” An inventory count is a process of counting the number of items in a particular location.”}},{“@type”:”Question”,”name”:”How do you physically count inventory?”,”acceptedAnswer”:{“@type”:”Answer”,”text”:” There are a few ways to physically count inventory. One way is to use a barcode scanner and enter the number of items scanned into an inventory software program. Another way is to use a handheld scanner that can read barcodes and then input the number of items scanned into an inventory software program.”}}]}

Frequently Asked Questions

What is the best way to complete inventory counts?

The best way to complete inventory counts is to use a barcode scanner.

What is an inventory count?

An inventory count is a process of counting the number of items in a particular location.

How do you physically count inventory?

There are a few ways to physically count inventory. One way is to use a barcode scanner and enter the number of items scanned into an inventory software program. Another way is to use a handheld scanner that can read barcodes and then input the number of items scanned into an inventory software program.

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Enchanted Woods and Forest Slots: Exploring the Mystical Realm of Nature




In the realm of online casino gaming, a genre taps into the enchanting allure of nature and woodland mysteries: Forest Slots and Enchanted Woods Slots. These slots transport players into the heart of lush forests, where mythical creatures, ancient trees, and hidden treasures await discovery – play it here.

In this article, we will delve into the captivating world of Forest Slots and Enchanted Woods Slots, exploring their captivating features, woodland themes, and their magical gaming experience.

Immersed in the Wonder of Nature with Forest Slots

Forest Slots and Enchanted Woods Slots represent a captivating subgenre within online slot games, drawing inspiration from forests’ lush beauty and mystical aura. They offer a fusion of natural aesthetics, woodland creatures, and the potential for substantial real-money rewards. These slots appeal to fans of nature and wildlife and players seeking an escape into a world of tranquility and enchantment.

Key Features of Forest Slots and Enchanted Woods Slots

Lush Woodland Aesthetics

The standout feature of Forest Slots and Enchanted Woods Slots is their ability to recreate the serene and mystical ambiance of the forest. These games often boast towering trees, moss-covered stones, and enchanting glades—the graphics and animations transport players to a world of natural wonders, creating an immersive gaming experience.

Iconic Forest Symbols

Forest Slots and Enchanted Woods Slots feature symbols emblematic of the woodland realm. Players can expect to encounter woodland creatures like deer and owls, ancient trees, magical toadstools, and the elusive fairies and sprites that inhabit these enchanted woods. These symbols add to the game’s visual allure and play a critical role in determining winning combinations and triggering bonus features.

Woodland Creatures and Mystical Beings

To enhance the forest experience, these slots often incorporate encounters with mythical creatures and mystical woodland beings. Players may interact with fairies, elves, unicorns, and other fantastical inhabitants of the enchanted woods. These interactions add an extra layer of enchantment and engagement to the gameplay, providing players with a sense of wonder and magic.


Forest Magic Bonus Rounds

In Forest Slots and Enchanted Woods Slots, players often engage in bonus rounds that tap into the mystical energies of the forest. These may involve participating in magical ceremonies, uncovering hidden pathways, or seeking the blessings of ancient forest guardians. These bonus rounds immerse players in the enchanting world of the forest, intensifying the gaming experience.

Themes in Forest Slots and Enchanted Woods Slots

These slots come in a variety of themes, each offering a different woodland adventure:

Fairy Glades

These slots focus on the magical realms inhabited by fairies and sprites, where players can explore glades, seek hidden treasures, and receive the blessings of forest spirits.

Mystical Creatures

In these games, players encounter mythical creatures like unicorns, centaurs, and magical creatures as they explore the forest’s depths in search of hidden wonders.

Ancient Trees and Guardians

These slots revolve around the wisdom and magic of ancient trees, where players seek out the guidance and blessings of these wise woodland sentinels.

Woodland Treasures

In these games, players embark on quests to discover hidden treasures and uncover the riches that lie within the heart of the enchanted woods.

Winning Real Money in Forest Slots and Enchanted Woods Slots

While the immersive themes and woodland aesthetics are the main attractions, players can also win real money while enjoying Forest Slots and Enchanted Woods Slots. These games offer various opportunities to form winning combinations, trigger bonus rounds, and accumulate substantial payouts, much like traditional slots.



Forest Slots and Enchanted Woods Slots offer a uniquely immersive experience within online casino gaming. Whether you’re a fan of magical glades, encounters with mystical creatures, seeking the wisdom of ancient trees, or embarking on quests for woodland treasures, there’s a Forest Slot or Enchanted Woods Slot that can transport you to the heart of nature’s mysteries. With enchanting visuals, iconic woodland symbols, and engaging gameplay, these slots provide a truly unforgettable gaming experience. So, step into the enchanted woods and let the magic of nature guide you on a journey of wonder and discovery!

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Acquiring Sweeps Coins in Sweeptastic for 2023





Sweeptastic is a newly launched sweepstakes casino that is currently in the early stages of establishing itself in the industry. Although there are areas, such as its game library and user interface, that are still undergoing refinement, the casino shows potential, particularly with its attractive welcome offer and continuous promotions. Despite a somewhat limited range of games, Sweptastic offers a decent entry point for players looking to explore the world of sweepstakes casinos.

Legitimacy of Sweeptastic Casino

Assessing the legitimacy of an online gaming site involves subjective judgment, but there are signs and factors that can help determine the intention behind a platform.

One important consideration is the transparency of the owner company, and in the case of Sweeptastic, this information is readily available on the casino’s site – Heuston Gaming Limited with registration number 104624.

Additionally, Sweeptastic has taken steps to enhance transparency and player safety. They provide a page displaying the Return to Player (RTP) of all available games and have a Responsible Gaming page that discusses how players can have the best gaming experience while maintaining control over their habits.

With these measures, including comprehensive information and tools for self-control, Sweeptastic demonstrates a commitment to ensuring the safety and well-being of its players.


Sweptastic has a straightforward system with two virtual currencies: Gold Coins and Sweepstakes Coins, also known as Lucky Coins.

Lucky Coins (Gold Coins)

In Sweptastic, Gold Coins go by the name Lucky Coins. These coins are exclusively for playing games for fun and hold no real-world value. While the casino generously provides them for free, you also have the option to purchase additional Lucky Coins. They serve as a useful tool for exploring games before committing your valuable Sweepstakes Coins.

Sweepstakes Coins

Critical to the sweepstakes casino experience, Sweepstakes Coins are the virtual currency that transforms your in-game winnings into real money. Sweptastic retains the original name, emphasizing that winnings in Sweepstakes Coins can be redeemed for actual cash. Notably, these coins cannot be bought; however, Sweeptastic offers them abundantly through various promotions or as a bonus when you purchase Lucky Coins.

Promotional Offers at Sweeptastic

Promotions at Sweeptastic are designed to set high standards, offering players ample opportunities to enjoy their favorite games and potentially win real money rewards without the need for any purchases. Let’s delve into the details of each promotional offer:

Signup Bonus

Sweeptastic stands out by providing one of the most generous free welcome bonuses in the sweepstakes casino realm – a whopping 27,777 Gold Coins + 10 Sweepstakes Coins.


At the same time, the full offer requires account verification; merely registering grants you an initial reward of 10,000 Lucky Coins (Gold Coins).

Daily Login

Acknowledging active members, Sweeptastic adopts the common practice of a Daily Login Bonus but distinguishes itself with a substantial amount of freebies. Simply log in each day, and the casino automatically boosts your balance with 1,000 Lucky Coins.

Happy Hours

For early birds, Sweeptastic introduces Happy Hours, generously gifting 3,000 Lucky Coins every morning between 7 am and 10 am. This bonus is seamlessly added to your account upon login, requiring no additional steps or claims.

First Purchase Offer

While Sweeptastic lavishes players with substantial free coins, the extensive gaming catalog may lead to their quick depletion. In anticipation of this, the social casino presents two exclusive offers for your initial coin purchase:

  • $17.49 pack – 25,000 LC + 25 SC (30% off)
  • $29.49 pack – 45,000 LC + 45 SC (35% off)

Purchase Methods

Now that you’re acquainted with Sweeptastic’s virtual coins let’s explore the options available if you decide to make a purchase on this casino-style gaming platform. Sweeptastic offers six predefined Lucky Coin bundles, each accompanied by complimentary Sweepstakes Coins. You can make purchases using widely accepted bank cards like Visa, Mastercard, and American Express, among others. Additionally, popular online payment providers are supported, ensuring a seamless transaction experience based on our testing.

Redeeming Prizes

For many players, the most exciting aspect is whether Sweptastic truly pays out real cash prizes. The answer is a resounding yes, and the redemption process is notably faster compared to other sweepstakes casinos. You have various redemption options, including bank transfers, gift cards, and even merchandise if you prefer tangible rewards.


It’s crucial to note that to complete the redemption process; you must verify your account through KYC (providing documents for identity, address, phone, and bank account verification), wager the Sweepstakes Coins at least once (as they are received as a bonus), and have a Sweepstakes Coins balance equivalent to at least $100.


Since its inception, Sweeptastic has set the standard for how things should be done in the sweepstakes casino world. Whether it’s bonuses, games, or player care, this social casino brand truly stands out.

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Enhancing User Engagement And App Discovery: The Impact of User-Friendly Interfaces in App Catalogs




Mobile applications have become an integral part of our daily lives. From social networking to productivity tools, there is an app for everything. With millions of apps available across various platforms, app catalogs are crucial in helping users discover new applications. However, the success of these catalogs greatly depends on user experience, particularly the user-friendliness of their interfaces.

The Significance of User-Friendly Interfaces

User-friendly interfaces are essential elements of app catalogs as they directly influence how users interact with and explore the available apps. A well-designed and intuitive interface can significantly enhance the overall user experience. Here are some key factors that highlight the significance of user-friendly interfaces:

1.1 Navigational Ease

One of the primary benefits of a user-friendly interface is navigational ease. When users can easily browse through app categories, search for specific apps, and access relevant information, they are more likely to engage with the catalog for longer periods.

1.2 Visual Appeal

The visual appeal of an app catalog matters. An attractive and well-organized layout can captivate users and encourage them to explore further. A cluttered or confusing interface, on the other hand, can deter users from using the catalog.

1.3 User Feedback

User-friendly interfaces often include features for user feedback, such as ratings and reviews. This feedback helps users make informed decisions about which apps to download, enhancing their overall experience.

Comprehensive App Collection

APPiX360’s extensive app collection caters to a wide array of interests and needs. The platform regularly updates its offerings with the latest and most popular apps, ensuring users have access to the newest trends and tools. The importance of user reviews and ratings in aiding informed decisions is a testament to the platform’s user-centric approach. The platform’s commitment to ensuring safe downloads is exemplified through its stringent vetting process, which can be illustrated through the safe downloading of the Pin-up app.

Impact on User Engagement

User engagement is a crucial metric for app catalogs. It measures how actively users interact with the catalog, and user-friendly interfaces can have a profound impact on engagement levels:

2.1 Longer Time Spent

A user-friendly interface encourages users to explore more apps, leading to longer sessions within the catalog. When users find it easy to navigate, they are likely to spend more time searching for new apps and discovering content.

2.2 Higher Retention Rates

Apps with user-friendly interfaces tend to have higher retention rates. Users are more likely to return to the catalog regularly if they had a positive experience during their previous visits. This consistent engagement benefits both users and app developers.

2.3 Increased App Downloads

Improved user engagement often leads to an increase in app downloads. When users feel comfortable and confident while using the catalog, they are more likely to take the next step and download apps that pique their interest.


Impact on App Discovery

App discovery is a critical aspect of app catalogs, as it directly affects an app’s success. User-friendly interfaces play a significant role in enhancing the app discovery process:

3.1 Effective Search and Filtering

User-friendly catalogs offer efficient search and filtering options. Users can easily narrow down their choices based on categories, keywords, or ratings. This simplifies the app discovery process and helps users find relevant apps more quickly.

3.2 Personalized Recommendations

Many app catalogs use user data to provide personalized app recommendations. A user-friendly interface makes it easier for catalogs to collect and analyze user preferences, leading to more accurate and appealing app suggestions.

3.3 Social Integration

User-friendly interfaces often incorporate social features, such as sharing and following. These features enable users to discover apps recommended by their friends or influencers, fostering a sense of community within the catalog.


The Pin-Up App Download Experience

As we explore the impact of user-friendly interfaces, let’s take a closer look at the Pin-Up app download experience as an example. Pin-Up is an online casino and sports betting platform that offers a mobile app for users to enjoy their favorite games and place bets conveniently.

4.1 Navigational Simplicity

The Pin-Up app catalog boasts a user-friendly interface that simplifies the navigation process. Users can easily access different sections of the app, such as casino games, sports betting, and promotions, through a well-organized menu.

4.2 Visual Appeal

The catalog’s visual design is visually appealing, featuring vibrant colors and clear graphics. This visually engaging interface captures users’ attention and encourages them to explore the app further.

4.3 User Feedback

Pin-Up’s user-friendly interface incorporates user feedback in the form of reviews and ratings for games and sports events. This feedback helps users make informed decisions about what to play or bet on, enhancing their overall experience.


In conclusion, user-friendly interfaces are instrumental in shaping the success of app catalogs by positively impacting user engagement and app discovery. Navigational ease, visual appeal, and user feedback are key elements that contribute to a user-friendly experience. As demonstrated by the Pin-Up app download experience, a well-designed interface can enhance the overall user journey, leading to higher user engagement, increased app downloads, and improved app discovery. App catalogs that prioritize user-friendliness are more likely to thrive in the competitive digital landscape, benefiting both users and developers alike.

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